This is for the protection of personal information collected and the use that is deemed acceptable of Minuto products, powered by Saturn Software inc. (here in after Saturn Software or us).

In order to provide you with the best possible service, this privacy policy has been put in place. Saturn Software retains the right to remove any content that violates this policy and to restrict access to the products to a user who violates this without notice or liability.

This Policy is incorporated into and subject to the Terms of Service. Terms used in this policy that are not defined in this policy have the meanings given to them in our Terms of Service.

It applies to the Services, including your interactions when using our products whether by phone, email, chat or otherwise.

Faced with the development of new communication tools, it is necessary to pay particular attention to the protection of privacy. This is why we are committed to respecting the confidentiality of the personal information that we collect.

2. Scope of this policy

In this policy, the term product refers to the web and mobile application, the Minuto marketing site:, as well as the services offered in connection with them such as support.

The term you or your refers to any user of Minuto products, that is, supervisors, supervised employees as well as administrators or system pilots of organizations. Also, anyone viewing our showcase site.

This policy and the service contract must be observed when using our services. If you access and use our app, you agree to be bound by our privacy policy. Bromont, Quebec

If for any reason you refuse to be bound by this policy, please do not access and use our app.

3. Collection of personal information

For the purposes of this Policy, the expression personal information means any information concerning an identifiable person in accordance with the Personal Information Protection and Electronic Documents Act, S.C. 2000, c. 5.

We collect the following information:

  • Name
  • Firstname
  • Address
  • Postal code
  • Email
  • Telephone / fax number
  • Gender / Sex
  • Profession

In order to provide the Services to you, we may be required to ask you for sensitive information, such as essential payroll service information, such as your hourly rate, social insurance number (SIN), banking information. The SIN is essential for payroll in order to produce your year-end documents such as your T4 and R1. Also in order to produce your employment record (s).

The personal information we collect is collected through forms and through the interactivity established between you and our website. We also use, as indicated in the following section, cookies and / or logs to gather information about you.

3.1 Method of collecting information

3.1.1 Through registration forms

Your personal information is collected through registration forms on the web. We use the information collected for statistical, contact and website management purposes, namely its presentation and organization.

Your information is also collected through the interactivity that may be established between you and our website.

3.1.2 Through log files and cookies

We collect certain information through log files and cookies. The cookie is the equivalent of a small text file, stored on the user's computer and they allow website developers to retain user data in order to improve the performance of the Site or the application. , to remember your preferences or your settings, to offer you an optimal experience on the site or the application and to personalize the services in accordance with the applicable laws. The information stored is mainly information concerning the IP address, the operating system, the pages visited, the requests made as well as the hours and days of connection.

Among other things, the use of such files allows us to improve the service. It also allows us to set up a personalized welcome and it is very useful for statistical purposes, always with the aim of offering you a product that best meets your needs.

3.1.3 By you, voluntarily

Certain personal information is provided to us voluntarily by you (for example, when you create an account in order to use the Services), while certain other personal information is collected automatically (for example, when you browse the Site, cookies are set. on your Device (as defined in clause 3.1.2 above).

In particular, we collect your personal information in the following circumstances:

  • when you create an account to use the Services;
  • when you use our Services, in particular for transferring data to payroll software, and others;
  • when you communicate with us by phone, email, chat or otherwise;
  • when you make an appointment with one of our representatives or advisers in relation to the Services;
  • when you interact with digital content on the Site or the Application;
  • when you post comments on the Site or the Application;
  • when you decide to give us permission to access your personal information from various websites (for example, by connecting us to social networks). When you do so, you allow us to collect information within the limits you set (parameters). It is your responsibility to control your settings and to read and understand these policies.

4. Facial recognition and geolocation functionality

The Minuto app offers the possibility for organizations to add facial recognition and geolocation to our pointing system. If your organization's manager activates this or these feature (s), your biometric data will then be shared with a third party, the organization's supervisor. This sharing of personal data requires the authorization of each user in each organization. Obtaining this authorization as well as communicating personal information is the responsibility of the employer of the users in question. For more information, please see our page on biometric data: link to the page.

At any time, you can withdraw your consent to the collection, use and sharing of your personal information, by giving the organization reasonable notice. Please note that an alternative method is offered by the Minuto team so that you can use our services even if you refuse to consent to the collection, use and sharing of your personal data in connection with the identification methods .

5. Use of personal information

We take steps to ensure that access to your personal information is limited to those employees who need it in the performance of their duties. We may use your personal information to:

  • Manage the process of creating accounts on the Site or on the Application and, more generally, to manage your account;
  • Provide the products you want;
  • Design, maintain, analyze, manage, improve, market and provide products and services through the Site or the Application;
  • Provide access to the application;
  • Use the application and transfer the required data to payroll software;
  • Manage the required use of the pointing system and depending on what your company will use the system (either facial recognition or geolocation);
  • Respond to your inquiries, questions and comments;
  • Perform analyzes relating to quality assurance, marketing and other activities;
  • Send surveys about your satisfaction and your use of our product in order to provide you with the best possible service;
  • Improve the performance of our application;
  • Provide protection against fraud and errors;
  • Ensure compliance with the Terms of Service and this policy;
  • Get in touch with you to collect debts (debts you owe us).

6. Retention of personal information

Personal data concerning you will be kept and accessible by operational services only for the time necessary to accomplish the objective pursued during their collection, as defined in the law. We also assure you that only the data necessary for the purpose of the collection will actually be collected.

7. Right of access and designated agent

You have the right to consult all the personal information which concerns you and which we keep, and to correct or have corrected any personal information which is inaccurate or which is not up to date.

We are therefore committed to recognizing a right of access and rectification to data subjects wishing to consult, modify or even delete their personal information.

To do this, all you have to do is contact the agent designated below and send him your requests concerning access to or deletion of your personal data.

For some personal information, it is possible to modify it through the user page directly in the Minuto application or certain information can also be modified via the user profile page.


Address: 201-220, rue du Collège, Pont-Rouge (Quebec) G3H 0C6

Telephone: 418-873-3878, ext .: 227

8. Withdrawal of consent

At any time, you can withdraw your consent to the collection, use and sharing of your personal information, by giving the organization reasonable notice. To do this, you must contact your employer directly.

In some cases, withdrawing your consent to the collection, use or disclosure of your personal information may result in no longer being able to provide you with certain products or services, including access to the Site or Application.

9. Security

The personal information we collect is kept in a secure environment. People working for us are required to respect the confidentiality of your information both when storing and when accessing your personal data in connection with support requests. Indeed, when you have support needs, the Minuto team can connect to your account in order to provide you with adequate and efficient assistance. In this case, we also ensure the confidentiality of your data.

To ensure the security of your personal information, we use the following measures:

  • SSL (Secure Sockets Layer) protocol
  • Access management - authorized person
  • Access management - data subject
  • Network monitoring software
  • Computer backup
  • Login password
  • privacy-policy.usecurity-list7

We are committed to maintaining a high degree of confidentiality by integrating the latest technological innovations to ensure the confidentiality of your transactions and your personal data. However, as no mechanism offers maximum security, there is always some risk involved when using the Internet to transmit personal information.

10. Communications and prohibited items

  • There is no storage limit that is imposed, however the application must be used with good judgment and without excess otherwise the Minuto team reserves the right to add costs;
  • Any use of Minuto's products must be done with respect for others. Any hateful, racist, sexist, abusive, unsightly, homophobic or xenophobic remarks will then be deleted without notice;
  • Any content that alludes to pornography, harassment, or any obscene content will also be removed without notice;
  • Use of the application for the purpose of harassing or spying on anyone;
  • Any misrepresentation of yourself or other identifier masquerading as someone else;
  • Use of Minuto products for illegal purposes;
  • privacy-policy.ucommunications-list7

11. Hosted services

Our application is hosted on Amazon Web Services Virginia servers and Montreal servers as needed. These servers are very secure and are frequently used with large companies.

12. Responsibility of the employer

In order to share information with a payroll system, Minuto products collect personal information from users such as the reasons for their absences and any other information necessary for the proper functioning of the payroll service. To do this, Minuto's client, as an employer, must ensure respect for the confidentiality of the information conveyed as well as respect for the privacy of its employees. If in doubt as to the relevance of the information requested, please contact your employer directly.

13. Unauthorized content

13.1 Collection and use of products for minors.

We do not collect or store any personal information from minors under the age of 13.

The use of Minuto products for the purpose of coming into contact with children under the age of 13 or by any other means provided for in the law applicable to your jurisdiction is prohibited.

Our products are not designed for minors under the age of 13. The use made of our application by them is therefore prohibited.

13.2 Inappropriate content

  • Violent, obscene, offensive, hateful or racist posts or images, or links to such content;
  • Threatening or defamatory comments about a person or organization;
  • Solicitations from our customers, advertisements or promotions without the express authorization of Minuto;
  • Comments suggesting or encouraging illegal activity;
  • Multiple successive off-topic publications by the same user or repetitive publications;
  • privacy-policy.uunauthorized-content-list6

14. Changes to this policy

These clauses of this privacy policy are dynamic and subject to change at any time without notice. If we change the policy, it will be accessible through our website. The date of the last modification is always listed at the top of the policy and we will always comply with applicable laws. By continuing to use our products, you indicate that you have read, understood and accepted the current version of this policy. If you do not agree with the changes that have been made to this one, please stop using our products.

15. Contact

If you have any questions or comments regarding this privacy policy, please contact the agent designated under Right of Access and Designated Agent above.